Stad Gent |

Stad Gent

Matches in Stad Gent for { <https://stad.gent/id/infopage/805307> ?p ?o ?g. }

Showing items 1 to 12 of 12 with 100 items per page.

805307 type Article infopages.
805307 description "Invoicing to the City of Ghent, PSWC Ghent, AMC Arts & Design, AMC Heritage, Police Zone Ghent, Rescue Area Ghent and IT partner District09." infopages.
805307 identifier "805307" infopages.
805307 inLanguage "en" infopages.
805307 keywords "financiën" infopages.
805307 name "How to invoice" infopages.
805307 url how-invoice infopages.
805307 dateModified "2024-04-11T11:40:43+00:00" infopages.
805307 datePublished "2020-09-18T12:13:47+00:00" infopages.
805307 sourceOrganization 6a0f6253-f689-e111-a140-0050569826fc infopages.
805307 articleBody " <div class="paragraph paragraph--type--table-of-contents paragraph--view-mode--full"> <nav class="table-of-contents" aria-labelledby="table-of-contents-header"> <div class="content-container"> <h4 id="table-of-contents-header">On this page</h4> <ul class="three-column"> <li><a href="/en/lod/infopages#fully-fledged-e-invoicing">Fully-fledged e-invoicing</a></li> <li><a href="/en/lod/infopages#obligation-and-deadlines">Obligation and deadlines</a></li> <li><a href="/en/lod/infopages#how-to-invoice">How to invoice</a></li> <li><a href="/en/lod/infopages#formalities-for-invoices">Formalities for invoices</a></li> <li><a href="/en/lod/infopages#expense-statements">Expense statements</a></li> <li><a href="/en/lod/infopages#order-form">Order form</a></li> <li><a href="/en/lod/infopages#general-invoicing-data">General invoicing data</a></li> <li><a href="/en/lod/infopages#questions-and-reminders">Questions and reminders</a></li> </ul> </div> </nav> </div> <div class="paragraph paragraph--type--text paragraph--view-mode--full"> <h2><a class="ck-anchor" id="fully-fledged-e-invoicing"></a>Our 7 entities that are linked to Group Ghent fully opt for e-invoicing</h2>Stad Gent (City of Ghent), OCMW Gent (PSWC Ghent), AG Kunsten en Design (AMC Arts and Design), AG Erfgoed (AMC Heritage), Politiezone Gent (Police Zone Ghent), Hulpverleningszone (Rescue Area Centre) and our IT partner District 09. We resolutely opt for swift, far-reaching and fully-fledged e-invoicing as a major step towards digitalisation. This is an opportunity to digitalise this process for your company as well!<h3>What is an E-invoice?</h3>An E-invoice is created electronically on the basis of structured data (XML UBL2.1) and sent (paperless) via the PEPPOL network. PEPPOL is the international standard for the safe, quick, reliable and easy exchange of electronic messages such as invoices.An invoice in PDF format sent by email is not regarded as an E-invoice.<h2><a class="ck-anchor" id="obligation-and-deadlines"></a>Obligation and deadlines for Group Ghent</h2>The implementation of the <a href="https://bosa.belgium.be/nl/regulations/koninklijk-besluit-van-9-maart-2022-0">Royal Decree “E-invoicing” of 9 March 2022</a> obliges suppliers to send e-invoices to the government (European, federal, Flemish and local authorities). Group Ghent plays a pioneering role in the field of digitalisation and automation, and the obligation will take effect in phases within Group Ghent. <ul><li>1st phase: mandatory as from 1 November 2022 for all orders exceeding the threshold of the European Notification</li><li>2nd phase : mandatory as from 1 May 2023 for all invoices, regardless of the value of the order</li></ul>Note: invoices presented on paper or in PDF format after these deadlines will be refused. <h3>Advantages of E-invoicing</h3>Electronic invoices have a lot of advantages: quicker and automatic processing or your invoices, no risk of loss of invoices, an increase of timely payments, reduction of costs relating to working time, paper or postage. In combination with E-ordering, E-invoicing guarantees optimally automated processing, from the orders to the eventual payment of your invoices. <h2><a class="ck-anchor" id="how-to-invoice"></a>How to invoice</h2><h3>E-Invoicing via PEPPOL/Mercurius</h3>You send us your invoices electronically via the Mercurius/Magda platform of the Federal and Flemish Governments. These e-invoices are electronic invoices in a standardised format (XML UBL2.1 format “PEPPOL”).<h3>Our business rules for E-invoicing</h3>In order to guarantee that your E-invoices are delivered without errors or recurring problems and can be efficiently processed in our ERP system, we list the main aspects relating to the content of the fields of the E-invoice in our own business rules.<a href="/sites/default/files/media/documents/Businessrules%20for%20e-invoicing%202023.docx" data-entity-type="media" data-entity-uuid="b26ff6fc-1cef-4e15-b453-81bed77c1faf" data-entity-substitution="media" title="Business rules e-invoicing">Click here for our business rules for E-invoicing.</a> </div> <h2>Getting started with e-invoicing</h2> <dl class="accordion"><div property="mainEntity" typeof="Question"><dt class="faqfield-question" property="name"><h3><button class="accordion--button" aria-expanded="false" aria-controls="accordion--multiple--content--faqitem--1"> What do I need in order to send e-invoices? </button></h3></dt><dd class="faqfield-answer" property="acceptedAnswer" typeof="Answer"><div class="accordion--content" id="accordion--multiple--content--faqitem--1" aria-hidden="true" hidden="hidden" property="text">If you work with an invoicing or accounting package or an ERP system, or if you still create invoices in Word, Excel or PDF format, there are numerous options available on the market to help you send E-invoices. <a href="https://overheid.vlaanderen.be/overheidsopdrachten-en-raamcontracten/e-invoicing-en-e-procurement/e-invoicing-informatie-voor">More information is available on the website of the Flemish Government.</a></div></dd></div><div property="mainEntity" typeof="Question"><dt class="faqfield-question" property="name"><h3><button class="accordion--button" aria-expanded="false" aria-controls="accordion--multiple--content--faqitem--2"> Can my accounting package send e-invoices? </button></h3></dt><dd class="faqfield-answer" property="acceptedAnswer" typeof="Answer"><div class="accordion--content" id="accordion--multiple--content--faqitem--2" aria-hidden="true" hidden="hidden" property="text">If your accounting or invoicing package able is included in this list, it means that you will be able to successfully send E-invoices via Peppol: <a href="https://overheid.vlaanderen.be/sites/default/files/media/Overheidsopdrachten%20en%20raamcontracten/Werkzame_oplossingen_in_de_markt_20220505__lijst_2.docx?timestamp=1651756633">click here</a></div></dd></div><div property="mainEntity" typeof="Question"><dt class="faqfield-question" property="name"><h3><button class="accordion--button" aria-expanded="false" aria-controls="accordion--multiple--content--faqitem--3"> I send very few invoices. Are there any alternatives? </button></h3></dt><dd class="faqfield-answer" property="acceptedAnswer" typeof="Answer"><div class="accordion--content" id="accordion--multiple--content--faqitem--3" aria-hidden="true" hidden="hidden" property="text">Download the brochure of the Flemish Government for information about the (free) applications available on the market for enterprises with relatively small invoice volumes: <a href="https://overheid.vlaanderen.be/sites/default/files/media/21_D118_P26_efacturatie_VLOH_digit_brochure_NL_V2_300dpi.pdf?timestamp=1635406050">download here</a></div></dd></div></dl> <div class="paragraph paragraph--type--text paragraph--view-mode--full"> <h2><a id="formalities-for-invoices" name="Formalities_for_invoices"></a>Formalities for invoices</h2> What is the information that must be mentioned on your invoice to the City? <h4>Supplier subject to VAT (private limited company, public limited company, some liberal professions, ...)</h4> If you have a VAT number, you must comply with the formalities referred to in VAT legislation. <ul> <li>Always indicate the appropriate VAT percentage (e.g. co-contractor, small enterprise, exemption on the basis of article 44)</li> <li>VAT number of the seller</li> <li>VAT or CBE number of one of our entities</li> <li>IBAN number of the seller</li> <li>Always mention the order form number. Enter this number in the field “Order reference” or “PO number”</li> <li>Description and date of service/delivery</li> <li>Send a separate invoice for each order form</li> </ul> Make sure that your XML file contains all data; if not, it is advisable to also send the original PDF when sending your E–invoice. Send your invoice only once through the right channel, i.e. via E-invoicing. Invoices or duplicates sent on paper and via e-mail will not be processed. </div> <div class="paragraph paragraph--type--call-to-action paragraph--view-mode--full cta-block image-none link"> <div class="cta-block__content"> <div class="feature-block secondary"> <h2>Any further questions? Send us an email for more information about E-invoicing</h2> <a href="mailto:factuurinfo@stad.gent" class="button button-secondary">Mailbox E-invoicing</a> </div> </div> </div> <div class="paragraph paragraph--type--text paragraph--view-mode--full"> <h2><a id="expense-statements" name="Expense_statements"></a>Expense statements</h2> Supplier NOT subject to VAT (private individuals, certain liberal professions, legal entities that do not have a VAT number) Mention the information listed below on your expense statement for correct payment. <ul> <li>Name</li> <li>Address</li> <li>Your account number (IBAN)</li> <li>Date on which the expense statement is drawn up</li> <li>Description and date of service/delivery</li> <li>Delivery address or name of the department placing the order</li> <li>Amount</li> </ul> Send your expense statement directly by email to the department placing the order or to your contact. They will make sure that your expense will be registered and paid. <h2><a id="order-form" name="Order_form"></a>Order form</h2> A contract with the City of Ghent will only be concluded after an order form, a letter confirming the conclusion of an agreement or an agreement will have been sent following the approval by the relevant department. You should therefore always wait for this approval before delivering goods, providing services or carrying out works. Starting on 1 July 2022, the City of Ghent intends to only send digital order forms. This means that order forms will no longer be sent on paper and by post. This way we want to deliver the order forms faster and in a eco-friendlier manner. Send your company number and email address to <a href="mailto:cel.derden@stad.gent">cel.derden@stad.gent</a>, so as to quickly receive your order form. Your data will be processed in accordance with the GDPR regulations. You are at all times entitled to consult and rectify your data. In order to do so, contact <a href="mailto:cel.derden@stad.gent">cel.derden@stad.gent</a>. <h2><a id="general-invoicing-data" name="General_invoicing_data"></a>General invoicing data of our entities</h2> <table> <thead> <tr> <th>Business name VAT or CBE number</th> <th>Invoicing address / registered office</th> </tr> </thead> <tbody> <tr> <td> Municipal administration of Ghent BE 0207.451.227 </td> <td>Stadsbestuur Gent - Factuurregistratie Botermarkt 1 9000 Gent</td> </tr> <tr> <td> PCSW Ghent BE 0212.214.125 </td> <td>OCMW Gent Onderbergen 86 9000 GENT</td> </tr> <tr> <td> Police Zone of Ghent CBE 0862.897.944</td> <td>Politiezone Gent - Factuurregistratie Botermarkt 1 9000 GENT</td> </tr> <tr> <td> Rescue Area Centre BE 0500.927.497 </td> <td>Hulpverleningszone Centrum Roggestraat 70 9000 GENT</td> </tr> <tr> <td> AMC Heritage BE 0537.522.332 </td> <td>AGB Erfgoed - Factuurregistratie Botermarkt 1 9000 GENT</td> </tr> <tr> <td> AMC Arts & Design BE 0537.520.055 </td> <td>AGB Kunsten en Design - Factuurregistratie Botermarkt 1 9000 GENT</td> </tr> <tr> <td> District 09 BE 0749.998.654 </td> <td>AGB District 09 Botermarkt 1 9000 GENT</td> </tr> </tbody> </table> </div> <div class="paragraph paragraph--type--text paragraph--view-mode--full"> <h2><a class="ck-anchor" id="questions-and-reminders"></a>Questions and reminders?</h2>Send any questions and reminders to the following email addresses:<table><thead><tr><th>Business name</th><th>Questions, reminders and information</th></tr></thead><tbody><tr><td>Stadsbestuur Gent Municipal administration of Ghent</td><td><a href="mailto: factuurinfo@stad.gent">factuurinfo@stad.gent</a></td></tr><tr><td>OCMW Gent PCSW Ghent</td><td><a href="mailto: finanien.ANK@stad.gent">finanien.ANK@stad.gent</a></td></tr><tr><td>Politiezone Gent Police Zone of Ghent</td><td><a href="mailto: fin.hulpdiensten@stad.gent">fin.hulpdiensten@stad.gent</a></td></tr><tr><td>Hulpverleningszone Rescue Area Centre</td><td><a href="mailto: fin.hulpdiensten@stad.gent">fin.hulpdiensten@stad.gent</a></td></tr><tr><td>AGB Erfgoed AMC Heritage</td><td><a href="mailto:fin.jeugdenvrijetijd@stad.gent">fin.jeugdenvrijetijd@stad.gent</a></td></tr><tr><td>AGB Kunsten en Design AMC Arts & Design</td><td><a href="mailto:fin.jeugdenvrijetijd@stad.gent">fin.jeugdenvrijetijd@stad.gent</a></td></tr><tr><td>AG District 09</td><td><a href="mailto: facturen@district09.gent">facturen@district09.gent</a></td></tr></tbody></table> </div> " infopages.
805307 page 805307 infopages.